ERDERA Scientific Publication Review Process
This page explains the ERDERA internal review steps for scientific manuscripts and the mandatory wording you must include.
It is designed to help you report early, meet Horizon Europe requirements, and coordinate dissemination efficiently.
Publication checklist
Report early
Use the ERDERA Tracker to report publications, including drafts.
- Once a draft submission is made (not final), both Coordination and Communications teams are informed automatically.
- This saves time and effort: no separate emails are needed.
- You receive a link to edit your draft and complete missing details later.
Tip: Submitting drafts early is the fastest way to inform both teams and helps them plan ahead for dissemination activities.
Internal review
There are two routes, depending on manuscript type:
- Single WP/WS manuscripts: final check by Coordination before submission, with confirmation in 24 hours.
- Transversal manuscripts: an in-depth review by Coordination is required 30 days before submission.
The aim is to ensure European Commission requirements are met, including the funding acknowledgement, disclaimer and, where relevant, EU visual elements.
See the ERDERA Grant Agreement (Articles 16 and 17) for details.
Open access
For peer-reviewed publications:
- Deposit a machine-readable copy, either the published version or accepted manuscript, in a trusted repository at the latest at the time of publication.
- Provide immediate open access via the repository.
- Use the latest available CC BY licence, or an equivalent licence.
Make sure you retain sufficient rights with the publisher to comply with these requirements.
Single WP/WS manuscripts
Work Package or Work Stream specific publications. Review time: 24 hours for confirmation.
Publication fees: The WS or the leading author’s institution covers fees.
Only fees for full open access journals are eligible costs under Horizon Europe rules. Check the Directory of Open Access Journals (DOAJ) to verify journal status.
Transversal manuscripts
WRITING PHASE
Action: Log your plan early and add the draft to the Tracker.
Inform: Inform Coordination and Communications.
Outcome: Manuscript added to the communications plan.
BEFORE SUBMISSION
Action: Share the final manuscript with Coordination for comprehensive review.
Inform: Inform Coordination and Communications and indicate the target journal.
Timeline: 30 days before planned submission.
UPON ACCEPTANCE
Action: Update the Tracker entry.
Inform: Inform Coordination and Communications.
Outcome: Dissemination planning begins.
OPEN ACCESS DEPOSIT
Action: Deposit the publication in a trusted repository with a CC BY licence.
Timeline: At publication, with immediate access required.
Outcome: Horizon Europe compliance achieved.
PUBLICATION AND DISSEMINATION
Action: Share the link, complete the Tracker entry with the DOI and submit it as final.
Inform: Inform Coordination and Communications.
Outcome: Active dissemination support begins.
Mandatory text for publications
Use the exact wording below in publications and related dissemination materials, as required by the Grant Agreement.
Acknowledgement and funding statement
Co-funded by the European Union under the Horizon Europe programme (Grant Agreement No 101156595 — ERDERA).
Official disclaimer
Co-funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the granting authority. Neither the European Union nor the granting authority can be held responsible for them.
Reminder: As a general rule, if the publication has a visual, such as a cover, poster or flyer, the “Co-funded by the European Union” logo from the EU Logo Assets should be used.
If you need to ensure the acknowledgement and disclaimer have been applied correctly, use the “before submission” review step above.