The Networking Support Scheme (NSS) within ERDERA invites the rare disease and rare cancer community to unite across borders, disciplines and sectors.

NSS PROPOSAL ROUND NUMBER 1
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Through this constantly open call, ERDERA supports the organisation of transnational networking events that promote knowledge sharing, research uptake and collaborations among clinicians, researchers, and patients/patient advocacy organizations (PAOs).

These events will strengthen new or expanding research networks on rare diseases and rare cancers in general and promote the inclusion of typically underrepresented countries (UCs) in European rare diseases and rare cancers networks in particular.

With funding of up to €30 000 per networking event, the scheme is open from May 2025, offering a flexible framework for building the connections essential to meaningful knowledge sharing in rare disease and rare cancers research.

NSS Eligibility: Who can apply?

The Networking Support Scheme is open to applicants based in most ERDERA participating countries. A complete list of eligible to receive funding countries, including those classified as underrepresented, is available in the Call text (Annex 1) (below).

The scheme encourages a wide range of applicants, including:

Researchers, including early-career researchers

Clinicians

Research managers

Representatives of patients and patient advocacy organisations (PAOs)

To be eligible, applicants must plan a networking event with a clear rare disease or rare cancer research focus and address both aims of the call: promoting knowledge exchange and supporting greater inclusion of underrepresented countries (UCs).

For the purpose of the NSS call the list of UCs is the following: Bulgaria, Cyprus, Czechia, Estonia, Georgia, Greece, Hungary, Iceland, Latvia, Lithuania, Morocco, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, and Türkiye.

Events must include participants from at least three different eligible countries and may be held either in-person or in a hybrid format.

How it works: Continuous open call with fixed collection dates

The NSS is a permanently open call from May 2025 onward until funds are exhausted which is expected in April 2029. Applications can be submitted at any time but are reviewed in six-monthly collection rounds.

At the top of this page, you can see a countdown for the current round and know how much time is left until the closest collection date.

After each collection date, eligible applications are assessed by an independent transnational Networking Evaluation Committee, based on transparent criteria aligned with the EU’s Horizon Europe programme.

Only applications that pass both scientific and ethics evaluations, and for which funding is available, will receive support.

Call documents are available below.

Networking Support Scheme (NSS)

Below you will find key information and documents on ERDERA’s Networking Support Scheme (NSS), which aims to encourage scientific knowledge exchange on rare diseases or rare cancers between clinicians, researchers, research managers and patients in new and in expanding research networks by funding networking events.

The addition of at least one applicant of an Underrepresented Country (UC) in the applying consortium is mandatory.

Furthermore, the involvement of Early Career Researchers, young students, and involvement of patient advocacy organizations is encouraged.

Involving patient advocacy organizations from the very start is highly desirable. Should you need guidance about patient involvement in your networking event, have a look at this guide.

The first aim of the Networking Support Scheme (NSS) is to encourage scientific knowledge exchange on rare diseases or rare cancers between clinicians, researchers, research managers and patients in new and in expanding research networks by funding networking events.

The second aim of the Networking Support Scheme is to enable or increase the participation of usually underrepresented countries in Europe (listed in Annex 1 of the Call text) in new and in expanding research networks on rare diseases or rare cancers.

The focus of the networking events should be on research results and their implications, as well as on innovative solutions. The outcomes of these networking events may lead to future collaborative and novel research efforts.

Example of selected networks

Previous networking events, selected under the former rare disease programme EJP RD, are published in a Dashboard. These may be used as inspiration for building consortia or defining topics your application.

Applicants

Applicants from most countries participating in ERDERA are invited to apply. The list of eligible countries is presented in Annex 1 of the Call text.

Applicants can be clinicians, researchers, research managers or Patient Advocacy Organizations (PAOs).

If a Patient Advocacy Organization (PAO) is the principal applicant, it should meet the requirements in Annex 2 of the Call text and sign the Declaration of Honour and upload it as additional document on the ERDERA NSS online submission platform.

The consortium that applies should consist of a minimum of three and a maximum of ten eligible co-applicants (including the principal applicant) from at least three different countries. The expected roles of the principal applicant and co-applicants are described in sections 4.3 and 4.4 in the Call text.

Participants in the networking event

The applying consortium is allowed to invite other participants to join the networking event. There is no limit to the number of participants.
Researchers, clinicians, and research managers working in institutes that are established in eligible countries, and PAOs that are legally established in eligible countries are eligible to receive funds for travel and hotel costs to be able to join the networking event.

Researchers, clinicians and research managers working in institutes that are established in non-eligible countries, and PAOs that are established in non-eligible countries will have to secure their own funding to be able to join the networking event, unless the applying consortium invites them as speakers or chairs at the meeting.

Format

Applicants can choose one of the following formats for their networking event:

  • Face-to-face meeting (in-person)
  • Hybrid meeting (with a group being onsite and additional participants joining online)

The choice of the format may depend on the aim of the networking event and the participants in the event. Since the NSS prioritizes collaboration and participant networking, applicants must carefully consider how to facilitate meaningful interactions, particularly in hybrid meetings. Networking events should go beyond lectures or webinars, incorporating dynamic and interactive sessions to actively involve participants and enhance the networking experience.

Budget per event

The maximum budget for a single networking event is € 30,000, inclusive of VAT, regardless of the chosen format (face-to-face or hybrid). It is not possible to apply for multiple networking events in an application.

Costs must be clearly specified in the submitted budget plan, and only expenses directly related to the organization of the networking event are eligible. If ineligible costs are included, the budget will be adjusted accordingly. Hiring an external organization to organize the event is not permitted. Information for budget estimation is provided in Annex 3 of the Call text, including suggested items and costs.

When should the event take place?

The event can be planned within 9-15 months after selection. The selection takes up to six months from the collection date. In conclusion, an event should take place between 15 – 21 months from the collection date of the application.

A 6-step verification before submitting:

  • Carefully read the Call text, including the aims of the NSS and the evaluation criteria (see section 5.2);
  • Complete the application template;
  • Ensure your application addresses the aims and scope of the NSS;
  • Verify that all eligibility criteria are met (see section 4.1 in Call text);
  • Follow the instructions in the ERDERA NSS online submission platform;
  • Adhere to the length limitations of each section.

Registration

The principal applicant of a consortium intending to submit an application must register early in the ERDERA NSS online submission platform, as incorporating applicant details takes time. Instructions for registration and application are available in the Call text.

Application submission process

The application template has to be completed, including the budget plan. It has to be uploaded together with the other additional documents. The following documents have to be uploaded on the ERDERA NSS online submission platform:

  • Completed application template
  • Draft programme of the event
  • Completed ethics self-assessment table
  • Signature page with the names, dates, and signatures of all applicants in a consortium
  • If a PAO is the principal applicant a signed Declaration of Honour has to be uploaded as well.

An independent Networking Evaluation Committee (NEC) reviews the collected applications in a round. See section 5 in the Call text for the procedure and the evaluation criteria. Their recommendations have to be considered while organizing the selected networking event (or in case of resubmission of a non-selected application, see section 4.7 of the Call text).

An Ethics Advisory Group reviews the self-assessment form of applications that are selected by the NEC. Also, this group will give recommendations that are to be considered before and during the networking event (see section 5.3.3 in the Call text).

If your application is selected for funding, the procedure steps for the principal applicant are as follows.

Budget plan

The budget plan of the application will be judged by the financial department of the NSS Secretariat at ZonMw.

Funding order

ZonMw will send a letter containing the grant decision, obligations and applicable terms and conditions in relation to the execution of the proposed activities. This letter will be sent as an email to the principal applicant.

Acknowledgement of funding

The principal applicant and the consortium must ensure that all communication about the networking event includes a proper acknowledgement of ERDERA. Information on this acknowledgement and use of the EU emblem is present in the Call text.

Report 1: Communication on outcomes

An online reporting survey has to be completed by the principal applicant within 2 months after the funded networking event has taken place. The information in this survey will be used to disseminate and communicate outcomes.

Report 2: Financial Report

The financial report has to be sent to ZonMw within 3 months after the event has taken place.

Final financial settlement

ZonMw will organize the final financial settlement after having received a PDF of report 1 (communication of outcomes) and the excel file of report 2 (the financial report).

The administrative management of the Networking Support Scheme is handled by the Networking Support Scheme Secretariat (NSSS), comprised of Research Council of Lithuania (LMT), Lithuania and The Netherlands Organisation for Health Research and Development (ZonMw), The Netherlands.

Technical questions on the ERDERA online submission platform are managed by MyScienceWork.

The contact addresses of NSSS and MyScienceWork are available on the front page of the Call text.

Coming soon

  • Frequently Asked Questions (FAQ)
  • Application template
  • Ethics self-assessment table
  • Signature page
  • Instructions for use of ERDERA NSS online submission platform
  • Preview of the information that has to be completed on the ERDERA NSS submission platform
The submission platform will open soon.

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